Core System

<< Download the BEIMS Brochure

 

 

Asset Management

Many organisations must comply with certain legislation and standards, thus asset management becomes a large focal point; the BEIMS solution provides a comprehensive and centralised mechanism to control, regulate and maintain your company’s assets.

BEIMS Asset Management enables effective and comprehensive recording of asset service histories, asset financial information, contract details, warranties and asset components. This solution allows you to maximise asset performance and make informed decisions, while having comprehensive recording functionality of asset details.

Click here to Request a Demo / Request more info                                                                                                                         top ^         


Planned Maintenance

BEIMS offers a flexible and visual calendar based planned preventative maintenance system that can be quickly and easily set up for your organisation’s core assets. BEIMS Planned Maintenance schedules allow for many different tasks to be planned against a particular asset, ranging from monthly inspections to an asset’s yearly overhaul.

Eliminating the need to manage statutory and planned maintenance on an ad-hoc basis, BEIMS will automatically generate work orders at appropriate times and with the optional dispatch agent modules will send the work order via fax, email, sms or web to the appropriate contractor or in-house trade staff. BEIMS Planned Maintenance is essential for meeting compliance obligations and providing protection against litigation.

Click here to Request a Demo / Request more info                                                                                                                         top ^      


Work Orders

The Work Order module provides an online computerised method of recording job requests, delegating tasks and tracking costs involved with facilities work. This provides an accurate means of
costing, analysing and managing a site’s work.

The Work Order system fully integrates with the asset register and allows the recording of maintenance costs either against a specific asset or for general maintenance services which have not been tied to an asset.

BEIMS Work Orders can be distributed via the BEIMS Distribution Agents such as email, fax, SMS or print. However, with the advancing technology of PDA’s & smartphones, BEIMS Work Orders can now be distributed directly to a contractors PDA or iOS device via pocketBEIMS Work Orders.

Click here to Request a Demo / Request more info                                                                                                                         top ^


Contracts Management

Ensure you are not left out of the loop with your contracts and suppliers. The Contracts Management Module within BEIMS allows you to setup different statuses and alerts which will trigger email reminders to be sent to the nominated contract manager and supplier.

The BEIMS Contracts Management alerts diminishes the need to run reports or manage un-needed spreadsheets, as it automatically will distribute emails to relevant persons for renewal notifications.

The Supplier Insurance Alert is designed to manage work cover and liability related insurances and provide email alerts when due to be renewed.

Click here to Request a Demo / Request more info                                                                                                                         top ^


Cost Control

Controlling and monitoring costs is and important task for any facility. BEIMS provides accurate and varied costing information for use by all levels of management and senior management.

By simply and effectively recording and reporting on all costs associated with work orders (purchase, invoice, internal stores and labour), BEIMS gives a total picture of work commitments and costs. This information can be presented in a range of formats using standard BEIMS reports and graphs or exported to a variety of other tools such as WORD®, EXCEL®, email and ACCESS®.

Click here to Request a Demo / Request more info                                                                                                                         top ^


Enterprise Reporting

BEIMS has over 200 standard management reports and graphs available at the touch of a button. For example, the work order status report, work commitment report and asset replacement report are just a few of the reports available to enable you to manage your facility with precision.

BEIMS reporting is based on Crystal Reports®, an extremely powerful and robust reporting tool. Crystal® report writer also provides the ability to customise reporting from within BEIMS. Reports can also be outputted to other applications such as Excel®.

Click here to Request a Demo / Request more info                                                                                                                         top ^


Document Linking

Link electronic copies of reports, drawings, images and photos to elements within BEIMS by simply attaching the item in BEIMS.

BEIMS allows you to view these items without having to enter other applications. Useful information can be conveniently stored for improved access and record-keeping. Items are typically linked against buildings, assets and Work Orders. Items may include contracts, purchase orders or site maps.

Click here to Request a Demo / Request more info                                                                                                                         top ^


Information Setup

Have the ability to set up multiple users with different access levels for security and usability purposes. BEIMS provides multiple levels of security at the menu, function and data levels.

To align BEIMS with your current work practises, our consultants will assist you during the implementation process to create appropriate coding tables which are then used to enable “fine” or “coarse” reporting to occur.

Click here to Request a Demo / Request more info                                                                                                                         top ^